Compare the sample with written requirements
Before judging the sample, compare it with the specification, photos, material, color, packaging and features that were confirmed.
A sample may look acceptable but still differ from the version you actually requested.
Record problems in a clear format
Use photos, measurements and numbered comments instead of general feedback such as 'quality is not good'.
Clear feedback helps the supplier understand whether the issue is material, function, appearance, packaging or workmanship.
Check how the supplier responds
The supplier's response to sample feedback is part of the evaluation. Strong suppliers explain causes, propose corrections and confirm next steps clearly.
If answers remain vague or changes are not documented, buyers should be cautious before approving production.